Team Collaboration Software

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As remote work becomes an accepted standard of working, team collaboration software has stepped up to make that possible. Collaboration apps and software are what enable teams to work, communicate, and collaborate from anywhere in the world. These tools provide services like video conferencing, document sharing, and more, which all make remote collaboration a feasible option. 

With the right collaboration software and tools, your remote teams can be more productive and efficient than in-person teams. By being able to easily share documents, data, communicate, and collaborate, your team will be able to work remotely with ease. They can make online collaboration as easy if not easier than in-person collaboration. 

On the other hand, poor collaboration tools can negatively impact your work and efficiency. If people are constantly looking for documents, dealing with missed messages, etc, they will not be able to do their best work. Ultimately, that results in a loss for the business. This means that the right tools are of utmost importance. 

Collaboration software does not have to be solely used for remote working however. Collaboration tools and software can be used for in-person and hybrid arrangements as well. An example of this is the plethora of online collaboration tools for students that are available, which are commonly used to aid in-person learning. 

That said, collaboration tools are most vital to remote working environments. Without them, remote work would simply not be possible. This has placed an emphasis on choosing the best tools available since they are so integral. And with so many options available, figuring out the best option for you can be difficult. This next section will breakdown some of the options when it comes to collaboration tools.

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Online Collaboration Tools

If you are still wondering exactly what are online collaboration tools, they are all of the online tools that are used to enable collaboration in any way. This includes everything from video conferencing platforms and chat features to document sharing and multi-person document editing. Online collaboration tools is an umbrella term that covers all of these various tools used to aid in online collaboration. 

As discussed in the last section, online collaboration tools are a critical part of any remote team. They can make or break a collaborative endeavor and are often the most important part of a collaboration. Overlooking their importance can have disastrous consequences. With this importance comes a discussion around which is the best.

Like most things, it is hard to say what the best collaboration tools are. Since best is subjective and every person’s context is different, it will depend on you and your specific needs. However, there are still a few things to note.

While there are free collaboration apps available, they usually are not the best. Some of them may work great and be incredibly useful, like Google Docs. Others, like the free version of Zoom, can be very restrictive and lack key features.

Paid apps generally are more robust, functional, reliable, and have better support, all of which makes your life easier. Going with paid tools is typically the better option if you have a moderately sized business. For smaller businesses though, free online collaboration tools may suffice. 

When choosing collaboration tools, be sure to choose ones that get down the heart of what is online collaboration tools. Meaning, choose tools that truly enable free and easy online collaboration. Many tools are clunky, making collaboration more difficult. You want tools that make online collaboration stress-free and efficient. If you manage to choose the right tools, you and your teams will be more productive than ever before.

Why Use Collaboration Tools

Now, you may be asking yourself, “why use collaboration tools?” That is a valid question. In a society where everyone is always selling something, being skeptical is not unjustified. In this case though, collaboration tools really are something you should consider using. 

If your business and work involves any sort of collaboration, be it in person or remote, collaboration tools have a lot to offer. They can streamline workflow, make communication faster, enable quick document sharing, allow for video conferencing, and so much more. These tools can take your collaboration to the next level and improve the quality of your work.

One major benefit is the ease of work. Collaboration tools can make annoying menial tasks a no-brainer. Sending a document to someone can be as simple as dragging it into a folder. No longer do you have to search for emails, add attachments, etc. Having a quick video call can be as simple as clicking a button, allowing for “watercooler talk” in the digital world. 

Another benefit is the improvement these tools can have on morale. By making work easier and simpler, workers are likely to be less stressed and enjoy work more. A team that’s happy is going to produce better work than one that is burnout and tired. This means higher productivity in the end, which benefits the business’ bottom line.

Lastly, collaboration tools can make things possible that previously were not. With these tools, you can collaborate with anyone anywhere on the planet, opening up your potential talent pool. Being able to work with people all over opens up new ideas, thought processes, and perspectives to your team that can better your end product.

If it was not clear already, it is incredibly important not to overlook the importance of collaboration tools. These tools really can be the difference between a team that thrives and one that stagnates.

How Can Online Collaboration Tools Lead To Productive Teamwork

With all that being said, exactly how can online collaboration tools lead to productive teamwork?  As explained in the previous section, collaboration tools for business can greatly improve you and your team’s workflow. By eliminating time spent looking for documents, writing emails, dealing with technical issues, and more, you and your team will have more time to spend on work. 

They can also encourage your team to collaborate more fluidly, resulting in a better end product. If all areas of a team are in constant clear communication, the end result is likely to be better. People from engineering can help inform packaging or marketing and vice versa. Having more eyes on a project and more constructive feedback can only make the project better in the end. By using collaboration tools, you can create this kind of open and creative environment that results in better and more efficient work.

At the same time, poor collaboration tools can have an opposite effect. They can make communication and collaboration cumbersome, having a negative impact on the project. For example, using team collaboration software free can often just make things worse. If you are constantly dealing with limitations, bugs, and technical problems, you aren’t going to be spending as much time working. 

In the end, collaboration software can be a great benefit to teams working remotely and in-person. However, for the best result, it is imperative that you choose well made and robust tools.

Collaborative Platforms Examples

Collaborative platforms are the core of your collaborative work. They are where your work will take place, where you will meet and discuss, share ideas, etc. Think of the collaborative platform as your virtual office building and everything inside it, from photocopiers and fax machines to offices and board rooms. A collaborative platform can do everything and more that a traditional office could. 

The examples of collaborative platforms uses are nearly endless. They can be used by nearly any type of business or individual. Whether you are a CEO, secretary, stock market investor, or artist, you likely have a use for a collaborative platform. Nearly all work involves some form of collaboration, even if it is something simple like sending documents and video calling. Collaborative platforms could benefit nearly anyone doing any kind of work and could be used in almost any context. 

Currently, the market is collaborative platforms. Some collaboration software examples are Filo, Google Teams, Zoom, Asana, Slack, and more. Google collaboration tools like Google Teams are some of the most popular options available, especially since Google’s other tools like Gmail are already used by most in some form. The Microsoft Teams collaboration apps are also popular, again, because they work very well in the greater Google ecosystem. 

If you are looking for more options beyond those, there are plenty more lists of collaborative platforms examples available on the internet to help you find what you are looking for. However, with so many options, narrowing them down can be difficult.

When looking for collaboration platforms and software, remember to carefully consider your needs. Do you need to host online meetings with more than 100 people? Do you need to be able to share large files easily? Would you like customizable virtual officers? Asking questions like these can help you figure out exactly what you need and who can meet those needs the best.

Also, do not be afraid to try out a platform first. Many software companies will offer a demo of their product so you can test it out. Take advantage of this opportunity. Choosing the wrong software can be a costly and time consuming headache, so try the software out before you commit.